Parish Administrator
St. Mary’s Episcopal Church, Barnstable

Position Type: Full-time, 35 hours per week
On Site Location: Barnstable, MA
Reports To: Rector

Position Summary
The Parish Administrator serves as the operational manager of the parish, overseeing
bookkeeping, building management, and ministry support. This position works closely
with the Rector, Vestry, and ministry leaders to ensure the smooth day-to-day
functioning of parish life. This person is in many ways the outward face of the
organization and sets the tone for all who come to the building. Their warm, competent,
caring demeanor conveys the church’s values to all.

Key Responsibilities:
Administration & Parish Support

• Manage the day-to-day operations of the parish office, including calendars,
  bulletins, parish records, and general correspondence.
• Prepare weekly service leaflets and occasional bulletins for weddings, funerals,
  and special services.
• Coordinate volunteer schedules, directories, and prayer lists.
• Support stewardship campaigns, committees, and preparation of required
  diocesan reports.
  

Bookkeeping & Finance

• Work with the Finance Coordinator and Treasurer to oversee bookkeeping, payroll, budgeting, and financial records.
• Monitor invoices, deposits, reconciliations, and pledge records using parish financial systems.
• Assist with the annual budget, audit preparation, and stewardship record-keeping.
• Provide financial administrative support when the Finance Coordinator is unavailable.

Human Resources

• Coordinate onboarding of employees and volunteers, including personnel records, Safe Church/CORI compliance, and benefits information.
• Maintain confidential personnel files and employment documentation.
• Provide day-to-day supervision and support for administrative, facilities, and finance staff.
  

Buildings & Office Operations

• Coordinate with the Facilities Coordinator to oversee maintenance, service contracts, inspections, and insurance records.
• Supervise office operations, supplies, and equipment, including copier and technology needs.
  

Qualifications

• Professional, welcoming presence with strong interpersonal skills
• Excellent organizational and administrative ability with attention to detail
• Strong written and verbal communication skills
• Proficiency with Apple products, Microsoft Office and QuickBooks. Bookkeeping experience preferred
• Ability to manage multiple priorities independently
• Experience in office administration required; church experience preferred
• Familiarity with database systems (e.g. Realm), shared file platforms (e.g Dropbox), and other office technology

Salary range: $45,000 plus comprehensive benefit package.

Send letter of interest and resume to: The Rev. Michael J. Horvath, Rector at michael.horvath@stmarysbarnstable.org

St. Mary’s Episcopal Church is an equal opportunity employer. We are committed to creating a welcoming and inclusive workplace and do not discriminate on the basis of race, color, sex, sexual orientation, gender identity or expression, age, national origin, disability, marital status, or any other status protected by law.